Operational back office, team coordination & support of the department management
We are an established, internationally active consulting firm in the field of risk management based in the heart of Vienna. Our focus is on technical risk analysis, valuation and claims management.
To support our team, we are looking for an experienced person who will take responsibility for operational back-office processes in addition to classic assistance, coordinate a small team professionally and actively develop existing processes.
Your role
You will be the central organizational interface in the back office and combine independent operational tasks with the technical coordination of a small team and the support of the department management.
In addition, you will be involved in the planned merger of existing back-office areas into a cross-departmental back-office pool and support its step-by-step development and further development.
Your tasks
Operational Back Office & Administration
- Independent handling of central back-office processes – from order receipt to invoicing
- Ensuring structured and on-time processes in day-to-day business
- Operational follow-up of projects as well as coordination of incoming tasks and central e-mail accounts
- Maintenance and further development of data structures as well as ensuring high data quality
- First contact person for customers as well as independent processing and coordination of inquiries
Assistant to the head
-
of department
- Forward-looking organisation and coordination of appointments, topics and processes
- Preparation and preparation of documents as well as preparation of evaluations (especially Excel)
- Independent follow-up of open points, deadlines and feedback
- Processing of selected administrative tasks (e.g. travel expense reports) as well as identification of potential for improvement and relief
Office Management & Team Coordination
- Technical coordination of a small back-office team (1–2 employees)
- Central contact person for organizational and operational issues in the team
- Ensuring efficient processes and further development of existing standards and processes
- Participation in the step-by-step development of a cross-departmental back-office pool, in particular in the harmonization of processes, the coordination of responsibilities and the development of common working standards
Your profile
- Several years of in-depth professional experience in the operational back office or in a comparable assistant function with a high degree
- Strong organizational talent, structured and forward-looking way of working as well as the ability to set
- Very good Excel skills and experience in the preparation of documents and evaluations
- Experience in the coordination of processes or smaller teams as well as enjoyment of creating
- Willingness to further develop existing processes and actively shape
- Professional communication, confident appearance and high service orientation
- Hands-on mentality, reliability, quality awareness and discretion
of independence
priorities
structure and commitment
organizational changes
Our offer
- Responsible, long-term position in a stable corporate environment
- Independent area of responsibility with clear responsibilities and creative freedom
- Close cooperation with the department management and short decision-making processes
- Structured training and an appreciative working environment
- Opportunity to actively support the further development of the back office and the establishment of joint structures
- office space in a central location in Vienna
- Flexible working hours in a predictable working environment
Modern
A monthly gross salary of at least EUR 3,067.03 on a full-time basis applies to this position, with the willingness to overpay in line with the market depending on qualifications and professional experience.
Have we aroused your interest?
We are very much looking forward to receiving your application documents with the note “Senior Assistant & BO Management” to:
Ms. Birgit Huber, BA
career@riskconsult.at
